Executive Administrative Assistant
Whiteacre Properties LLC Whiteacre Properties LLC Natick, MA Natick, MA $62,000 a year $62,000 a year Are you an excellent planner and organizer? We're hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals.
Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date.
Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization.
If this sounds like you, apply below!Compensation:
$62,000
Responsibilities:
Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Help prepare meetings and take detailed minutes Act as the main point of contact the high-level executive Make sure basic bookkeeping duties are completed in a timely manner Manage office duties such as organizing filing systems and ordering office equipment and supplies Drive process creation for key CEO / EA processes Maintain Calendar and Scheduling for CEO - Gatekeeper Manage Email Inbox for the CEO Lead Special Projects Helping CEO Prepare for Meetings Proactively Evaluate and Manage the needs of the CEO Office Management - Maintain office supplies (paper goods, printer ink, coffee, etc.
), manage cleaning service, organize and distribute mail, sort company mail - followup as needed, and other things that arise in office management Helping the CEO stay on his important habits and tasks Ensuring the CEO is working on the most important priorities at all times w/ a clear schedule to accomplish them.
Helping the CEO identify opportunities to delegate things to other team members proactively Accompany CEO on key meetings and occasionally be in place of CEO on meetings And other responsibilities as needed
Qualifications:
Familiar with Microsoft Office Must have graduated high school or received an equivalent certificate of completion Experience handling confidential information and adhering to strict deadlines 2 or more years as an assistant, executive assistant, or in a position performing supportive duties Impeccable time management skills, organizational skills, interpersonal skills, and communication skills Great at working with a team Experience supporting a high-level executive.
Possession of exceptional organizational skills and strong attention to detail.
Superior written and verbal communication skills.
Able to maintain a high degree of confidentiality in all situations Proficient in Google products, Asana Ability to organize a priority-based daily workload Able to meet deadlines in a fast-paced, quickly changing environment A proactive approach to problem-solving with strong decision-making skills About Company Whiteacre Properties LLC is a family-run real estate investment company focused on buying, renovating, and selling single-family and multi-family homes in the greater Boston area.
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Estimated Salary: $20 to $28 per hour based on qualifications.
Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date.
Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization.
If this sounds like you, apply below!Compensation:
$62,000
Responsibilities:
Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive Help prepare meetings and take detailed minutes Act as the main point of contact the high-level executive Make sure basic bookkeeping duties are completed in a timely manner Manage office duties such as organizing filing systems and ordering office equipment and supplies Drive process creation for key CEO / EA processes Maintain Calendar and Scheduling for CEO - Gatekeeper Manage Email Inbox for the CEO Lead Special Projects Helping CEO Prepare for Meetings Proactively Evaluate and Manage the needs of the CEO Office Management - Maintain office supplies (paper goods, printer ink, coffee, etc.
), manage cleaning service, organize and distribute mail, sort company mail - followup as needed, and other things that arise in office management Helping the CEO stay on his important habits and tasks Ensuring the CEO is working on the most important priorities at all times w/ a clear schedule to accomplish them.
Helping the CEO identify opportunities to delegate things to other team members proactively Accompany CEO on key meetings and occasionally be in place of CEO on meetings And other responsibilities as needed
Qualifications:
Familiar with Microsoft Office Must have graduated high school or received an equivalent certificate of completion Experience handling confidential information and adhering to strict deadlines 2 or more years as an assistant, executive assistant, or in a position performing supportive duties Impeccable time management skills, organizational skills, interpersonal skills, and communication skills Great at working with a team Experience supporting a high-level executive.
Possession of exceptional organizational skills and strong attention to detail.
Superior written and verbal communication skills.
Able to maintain a high degree of confidentiality in all situations Proficient in Google products, Asana Ability to organize a priority-based daily workload Able to meet deadlines in a fast-paced, quickly changing environment A proactive approach to problem-solving with strong decision-making skills About Company Whiteacre Properties LLC is a family-run real estate investment company focused on buying, renovating, and selling single-family and multi-family homes in the greater Boston area.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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